Privacy Policy

Our contact details:

Name: Geraldine Wetherell & Associates Ltd
Address: FRONT SUITE FIRST FLOOR CHARLES HOUSE, 148-149 GT CHARLES
ST, BIRMINGHAM B3 3HT
Phone Number:
E-mail: info@cubas.co.uk

Geraldine Wetherell & Associates Ltd is a Data Controller and a Data Processor, we
are registered with the Information Commissioners Office (ICO) registration ID: ZB385352

Date of policy 21.11.2024

The types of personal information we collect:

We currently collect and process only the following information: Personal identifiers, contacts, and characteristics (for example, name and contact details) Social Work England Registration number for training applicants.

How we obtain the personal information and why we have it:

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• To register applicants for training and licensing to use CUBAS
• To provide information regarding software updates and additional courses
• To provide the license to access the CUBAS software
• To maintain contact with license holders for online tech support
• To maintain a register of License holders
• To manage implementation of and expiry of licence
• To provide an online forum for users post training (optional involvement)

We may share licensing information with the licence holder’s:

• Agency
• Employer
• Enquiring legal parties upon request
• The court upon request.

Under the UK General Data Protection Regulation (UKGDPR), the lawful bases we rely on for processing this information are:

• Your consent. You can remove your consent at any time. You can do this by contacting Geraldine Wetherell & Associates Ltd FRONT SUITE FIRST FLOOR CHARLES HOUSE, 148-149 GT CHARLES ST, BIRMINGHAM B3 3HT. E-mail: info@cubas.co.uk. www.cubas.co.uk – contact us.
• When we have a contractual obligation.
• When we have a legal obligation.
• When we have a proportionate legitimate interest.

Contact information and SWE registration information is collected via our website upon applications for training or another legitimate enquiry. Information regarding licensing is collected through the CUBAS software electronic management system.

This is held only to protect the software for legitimate access by authorised, licensed and trained users only. Information is also held to enable potentially interested legal parties to check as to a social worker’s training and license holder status to undertake CUBAS assessments for the court prior to instructions being issued.

How we store your personal information:

Your information is securely stored on the organisation’s secure server using appropriate organisational and technical measures.

We keep contact and license holder status information for the minimum period required to facilitate our contractual requirements with our data subjects or our legal obligations. We will delete personal information on the server and all associated electronic management systems relating to the CUBAS software within 6 months after retention periods have expired.

Your data protection rights:

Under data protection law, you have rights including:

• Your right of access – You have the right to ask us for copies of your personal information and how your personal information is processed.
• Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you in a common machine readable format, in certain circumstances.
• You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

If you wish to make a request, please contact us at Geraldine Wetherell & Associates Ltd, FRONT SUITE, FIRST FLOOR, CHARLES HOUSE, 148-149 GT CHARLES ST, BIRMINGHAM B3 3HT.
E-mail: info@cubas.co.uk
www.cubas.co.uk – contact us

Cookies

Our website uses cookies that are required for the site to function normally.

We also use optional cookies for the following purposes:

• Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedback, and other third-party features.
• Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
• Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
• Other uncategorised cookies that have not been classified into a category yet.

Optional cookies can be opted out of (default) via the cookie pop-up displayed on our website.

How to complain:

If you have any concerns about our use of your personal information, you can make a complaint to us at Geraldine Wetherell & Associates Ltd, FRONT SUITE FIRST FLOOR CHARLES HOUSE, 148-149 GT CHARLES ST, BIRMINGHAM B3 3HT.
E-mail: info@cubas.co.uk
www.cubas.co.uk – contact us

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk